Two Direct Dictation Methods for Busy Medical Professionals
Tired of your time being consumed by manually uploading dictation files for transcription? Would you like to use your smartphone to dictate, and transfer your dictations directly to Pacific Transcription, for transcribing?
Medical professionals across New Zealand are embracing Pacific’s two direct dictation methods, which make dictating safe, secure, easy-to-use and legally compliant. Why? Because direct dictation eliminates the need to manually upload audio files to an individual’s secure client transcription account, which can be time consuming.
What are these two direct dictation methods?
The two direct methods of dictation are:
- Direct dictation using the Professional Mobile dictation app with a Winscribe licence, and
- Direct dictation using the Dictate + Connect dictation app (iPhone only) and a secure online transcription account with Pacific Transcription
Tell me more about the two direct dictation methods
Method #1: Direct Dictation using the Professional Mobile dictation app and a Winscribe licence
By using your smartphone, the Professional Mobile dictation app and a Winscribe licence you can record your dictations and send them directly to Pacific Transcription’s dedicated dictation server.
The Professional Mobile dictation app is free, and can be downloaded from an app shop. This app is specifically designed for dictation by medical professionals, and can be installed on most smartphones, iPads and Android tablets.
Use the dictation app as you would a handheld dictaphone, to dictate. The dictation app has all the functions of a top end dictaphone, including overwrite and insert, edit and review dictations, setting a job priority and changing the job type.
You also need a Winscribe licence, which can be purchased from Pacific Transcription. Just phone or email Pacific to obtain a licence and to arrange payment. You will be supplied with critical information including an Author ID, password and URL setting, and step-by-step instructions for setting up the app. Once you’ve entered this information into the app and checked the network connection, you can start dictating!
After you’ve finished dictating and have clicked the send button, the jobs are automatically uploaded to Pacific’s secure dictation server, ready for typing.
The Winscribe licence is perpetual, which means you only make a once-off payment to have access to Pacific’s dedicated dictation server for the life of your Author ID.
Transcription costs are explained in Pacific’s Professional Rate Sheet. Ask our friendly staff for a copy.
Method #2: Direct Dictation using the Dictate + Connect dictation app (iPhone only)
Many of Pacific’s clients who use iPhones also use the Dictate + Connect dictation app to dictate and upload directly to their secure client account with Pacific Transcription.
The Dictate + Connect dictation app is easy to set up and use, and is available for download from the Apple iStore. A free version is available to test out first; however we recommend the paid version, which costs under NZD 30, as the free version is limited to a maximum of five dictations.
Before you set up the app you must first have a secure client account with Pacific, including your username and password. If you don’t already have a secure client account, simply fill out the enquiries form or email Pacific to create a new client account. Pacific staff will also email you step-by-step instructions on setting up your Dictate + Connect app.
Once you have your Pacific client account username and password, in the Settings area of the app, select Pacific Transcription as your “sharing destination” and when prompted, enter your Pacific Client username and password. Dictating can now begin!
When you’ve finished dictating, click the send button, and your files will be automatically uploaded directly to your secure Pacific client account, and enter the transcription queue.
Like the Professional Mobile dictation app, the Dictate + Connect professional dictation app has all the key features of a sophisticated dictaphone, including rewind, overwrite and insert.
You can log into your secure client account with Pacific at any time to view and download the Professional Rate Sheet, which outlines transcription pricing and turnaround. Alternatively, just phone or email Pacific to obtain a copy.
Streamlining the dictation and transcription process
Whether you are using the Professional Mobile dictation app with Winscribe licence or Dictate + Connect dictation app with Pacific client account, your dictation files will be automatically uploaded to Pacific’s transcription queue, ready for typing.
Once the dictation files have been typed and passed the quality assurance process, the completed transcripts are uploaded to your secure client account, or zipped and emailed to your preferred email address.
Pacific Transcription’s Professional Rate Sheet lists the costs for transcription pricing. Ask our friendly staff for a copy of this rate sheet, or log into your secure client account to download the latest version of the rate sheet.
Pacific Transcription has two great options for medical clients who want to dictate directly without the bother of manually uploading audio files. For safe, secure dictation services, try one of Pacific’s direct dictation options today. It’s as easy as picking up a phone.